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Access them from any PC, Mac or phone. Create and work together on Word, Excel or PowerPoint documents. Project Kickoff Meeting Template Free Download. What is a Project Kick Off Meeting The project kick off meeting is the first time that the client or stakeholders team meets with the team members which will bring the project to fruition. The meeting takes place after the scope, price and schedule with a High Level Plan have been agreed upon between the client and the pre sales team. Key elements of a project like scope, timeline, schedule and risks should be presented in the first part of the meeting, as they are the basis of the project and will serve as the baseline throughout its lifecycle. As stated above, the meeting is the first. This short meeting is an excellent opportunity to agree on the. The kick off meeting also ensures that everyone involved in the project is on the same page for all the key aspects of the project. The meeting is also an excellent opportunity to present thorough knowledge of the goals and the planned steps in reaching it, thus generating confidence and enthusiasm in the stakeholders. Since you dont get a second chance to make a good first impression, having a successful kick off meeting is a crucial milestone in the projects lifecycle. How do you prepare for a project kick off meetingPreparation A succinct presentation should. The presentation should also make sure that all the team members are on. Creating working relationships Getting to. This. is crucial in the success of any project. Presenting The meeting should take place. If this isnt possible, then good virtual. Once the main presentation is completed, it. This. will generate good working relationships between the various team members. Different ideas for having a project kick off meeting. Video Conference This method allows all the participants to see each other, view documents presentations together and converse one with another. This method is a good choice if the team members are located in different countries, and is much cheaper than flying to one location. E mail This is a good method if the project is an internal one, of small scope and short. Since all of the stakeholders know each other, they dont need to meet each other. Furthermore, since it is a short project organizing a meeting will take up valuable time. It much more efficient to send out an E mail with all of the details, timeline and scope. Further details in section 6 in this document. Meeting This is the preferred method if the stakeholders and team members dont know one another. There is no alternative to sitting in the same room and conversing live with the new colleagues. Shared site This is similar to the E mail method above, but the only difference is that the info needs to be pulled by the stakeholders since it wont be sent to them. The info can be uploaded to a shared site such as a sharepoint site. Who should attend the project kick off meetingEven though the kick off meeting is only a. This meeting has the potential to install confidence in the clients. Due to this fact, the kick off should be taken. Project Manager The PM should treat this as the first. A. to ZPMO Project Management Office Should assist the PM in the. It is also a good idea to have them. Mo. M upon its conclusion. Main internal stakeholders As with any. PM in successfully. Client It is better to get the clients. Team Leaders the team leads need to present their. Project Team members Since these will be the. This will help them in understanding the projects goal, and fully. Senior Management Team This includes the CFO. HRBP Human Resources Business Partner, IT, etc. Key Project Risks. How to draft an effective kick off meeting agendaThe following steps should be followed when putting together the agenda for the meeting Keep it high level The first slides should present an overview of the projects goal, the vision of achieving it and high level timeline. Work plan Present a high level work plan, split into teams. This should display only the task and start end dates. Define measurements Clearly define how the success of the project will be measured along the way, and in its conclusion. The frequency of measurements should also be defined. Review potential bottle necks risks Pull together a high level list of the potential bottle necks and risks of the beginning of the project. Methodology and communication An outline of the methodology and communication plan should be presented, which can be used as a baseline for the various teams. Each team can tweak them, if agreed by all the parties. R R Present the TLs, main stakeholders and management team. Lifecycle Present the entire projects lifecycle in a high level format. Questions Leave ample time for questions and to raise concerns. Use a presentationtemplate or any other document to ensure you have a proper agenda. Consider printing out handouts for the participants with a few high level bullet points and main stakeholders. Project Kick Off Sample Agenda. The exact agenda of the project will vary from project to project and also depend on the organisation. In this article we will look at a sample for a typical software development project. Introduction and Project Deliverable sections in the kick off meeting template. This is the first section in the kick off meeting template and the goal of having this it to give a high level view of the project and its purposebenefit to the business. The information on this slide should be precise and having them in bullet format will make it readable. The slide may contain project start date and end date, teams involved within the business and include the sponsor name or department. Similar to the introduction of the project the project deliverable should contain information about what the project will be delivering. Again keep it high level. Project Team Structure during the project kick off meeting. It is important the project team is aware of the team structure and there is no better time than doing it in a kick off meeting. Generally, IT teams are well structured and there is always clear hierarchy but it is still a good practice to have the team structure documented and circulated. In the example below we have  project control, analysis,  development, SME and configuration management teams clearly defined. Providing this information in the kick off meeting ensures that people know who to go when there is an issue or question. Visibility of the team structure plays an important role in making the team communication effective. Project Timeline. The project timeline helps the team to understand the project delivery time frame. The timeline in the kick off meeting should be for high level phases. Adding too much detail can cause confusion within the team and can cause communication issues. You can use a simple Gantt or fancy excel timeline or even a set of dates may work. Try and highlight the key milestones in the time line so that the team will be aware of them. Project Communications Plan. Strategy Power. Point Templates Strategy Power. Point Diagrams Presentation Designs PPT Slides. Slide. Team is proud to present PPT slides that allow customers to outline their Business Strategy or Business plan in a Power. Point template. Keeping customers needs in mind, we have developed thousands of SWOT analysis slides that contain designs and graphics that can help you explain your management strategy, business growth plans, project management initiatives and sales and marketing strategy themes with a Power. 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Our Strategy presentation templates graphics are carefully designed with all possible business models that can be presented in a business slideshow like funnel charts, venn diagrams, process flow charts, gantt charts and puzzle diagrams. A complete strategy presentation contains sections on Marketing, sales, operations, finance and supply chains. Keeping this in mind, we have created compelling visuals to explain your sales and marketing plan or finance and operations plans.